Over the past years, Wahaya IT Consulting has helped many businesses make the switch to Microsoft Office 365. With over a million companies using the platform worldwide, Office 365 is one of the most popular business software platforms on the market suitable for small organizations to large enterprises.
If you run a business, it’s likely you have considered moving to an online productivity suite or migrating from your current platform like G-suite. There are several reasons why a business has yet to upgrade – maybe your company is part of an upcoming merger, had a recent acquisition, or just starting to gain more clients. As with any change in business operations, there are pros and cons to moving to a new cloud environment.
It’s important to note that the process of migrating from the current business environment to Office 365 can be risky without proper preparation. All areas of the business need to be fully analyzed to ensure a smooth transition.
Here are some factors to keep in mind and what to expect during the process of upgrading to Office 365:
What Does Office 365 Offer Businesses?
Office 365’s tools are extremely valuable to the business workflow. Many companies take advantage of the cloud-based application’s flexible pricing, convenient ways to access data, collaboration, and security tools.
Standard Office 365 Cloud Services include:
- Web and mobile versions of Office apps
- Outlook email and calendaring
- File storage and sharing
- Teamwork and communication apps such as Teams and SharePoint
- Security and compliance
- Support and deployment
The main takeaway of these standard business benefits is that they will allow everything can all be on one platform instead of multiple ones. For example, Wahyaya IT Consulting can migrate your Dropbox files to Sharepoint and you can share files the same way you do now. If you have a Zoom account, Microsoft Teams will replace it and you can even add on a dial-in account for attendees to call in without a computer. Making the switch to a single platform will help your company run more efficiently.
What Do You Need Before An Office 365 Migration?
Before actually starting the migration process, your business will need to complete a full evaluation of its current processes, hardware, and software.
Here are some factors to consider during a full evaluation of business processes:
- Make sure there is a healthy environment to migrate
- Determine what is needed for your end-users
- Understand on-premises IT infrastructure
- Hardware Requirements – meet the system requirements for the latest versions
- Data backups
- Sort the existing content to keep and content to delete
- The current number of users and groups
- Team communications about the changes and setting expectations
These are just some of the considerations and preparations before a migration. For a full evaluation, turn to the experts at Wahaya.
How Much Does it Cost to Migrate to Office 365?
Cost reduction is a frequent reason why many organizations make the switch to Office 365. Microsoft’s convenient, pay-for-what-you-use offerings are highly customizable.
One of Office 365 biggest competitors, G-Suite, has recently increased rates for Business Users, which reduces its earlier cost advantage. Office 356 is currently offered as a subscription service, instead of the previous model of a one-time purchase. This is a great, flexible option, to lower costs using license mixing within an organization.
The subscription plans allow businesses to budget without hidden costs. The services offered by each plan vary in terms of the office apps and cloud services included. The most popular plans are:
- Business Basic – $5 user/month
- Business Standard – $12.50 user/month
- Business Premium – $20.00 user/month
The maximum number of users with these plans is 300 and enterprise plans are designed for businesses that exceed that amount.
Ultimately, the cost to migrate to Office 365 will vary depending on the specific what the organization needs and does need – the plan you need to purchase. This cost will then vary depending on the business needs and the number of employees.
When it comes to the pricing migration costs, many MSP prices by migration type and then the mailbox, amount of archives coming over. Expect to see variations depending on what you need as well as the type of migration method.
How Long Does an Office 365 Migration Take?
Migration speed is complex. The length of migration will take into account the current data source, physical infrastructure, and network capabilities. From this, the migration process and can take anywhere from a few hours for a handful of mailboxes from a small business to a few weeks for a large enterprise.
Your MSP will work with you to set realistic expectations and deadlines for migration completion.
With Office 365 migration solutions from Wahaya IT Consulting, a typical migration from G-Suite can be done in 2 to 3 days. Dropbox can be done in 5 to 7. The variation in setup time will ultimately depend on how much data is being transferred over.
Ready To Make The Switch to Office 365?
Companies like the services for productivity tools and flexibly, lower costs. Beter ways to access your data, anywhere access, collaboration, security. Expect improvements in product updates, workflows, and productivity.
Taking your business to the cloud can be a game-changer but going through the migration process, as migrating from any current business environment to Office 365 is a complex task. Partner with an MSP who has experience in migration.